DATE: 18-07-2017

RFP- 2028671

STATIONERY SUPPLY SERVICES

BRIEF SCOPE OF SERVICES

• The Company generally undertakes to obtain its requirements of materials within three (3) working days from the date of receipt of Requisition Form or through the system by the Contractor throughout the Contract Period. If the Contractor fails to supply any materials, then the Contractor shall provide proof, showing that the required item(s) is/are not available in the market and the Contractor shall promptly provide an alternative sample within five (5) working days for approval of the Superintendent Representative.

• Although the Company’s requirements of materials are unlikely to fluctuate widely during the Contract Period, the Company has no obligation to make minimum purchases of materials. Further, the Company shall not be obliged to purchase, or entertain any claim arising from stock of materials acquired by the Contractor in anticipation of the Company’s requirements hereunder, and remaining unsold at the expiry or termination of this Contract.

• The Superintendent’s Representative shall place daily orders with the Contractor in respect of materials as required by Sections, Teams and Groups (“User”) of the Company.

• The Contractor shall pack the materials ordered into a box for delivery and shall list on the Requisition Forms each item supplied, and shall deliver the boxes within a period not exceeding three (3) working days of receipt of order. The Superintendent’s Representative shall inspect and approve the delivered materials prior to final delivery to the User by reference to the current Requisition Form(s). The boxes used shall be presentable, new and made for their purpose.

• After checking and inspection of the materials together with the samples submitted by the Contractor and approved by the Superintendent’s Representative, they shall be signed and certified on the Requisition Form.

• The Contractor shall ensure that all the items supplied comply with samples submitted by the Contractor and approved by the Company. The Company shall reject all materials supplied which fail to comply with the Company’s standards of well reputed brands and specifications or which do not confirm with the specification and in such event the Company may itself purchase the required items from alternative company or supplier and debit the Contractor in accordance with the terms.

• In the event of shortage of materials being discovered while checking, the Superintendent’s Representative within one (1) working day of receipt of order shall notify the Contractor in writing and if it fails to deliver the shortfall within 24 hours of such notification, the Superintendent’s Representative shall take action.

• The Contractor shall complete a report of all Services carried out each day in a format approved by the Superintendent showing in details the amount of work completed/pending and submit the same to the Superintendent’s Representative on the following working day.

·         The Contractor, where the Superintendent’s Representative makes a request shall provide at least three (3) quotations from reputable different sources (except for single source purchase) for the Superintendent Representative’s evaluation and approval prior to ordering any item.

LIST OF BIDDERS:

Selected sixteen (16) Bidders

INSTRUCTIONS TO APPLICANTS:

These instructions are for new applicants only who wish to participate in Company’s projects.

Applicants willing to participate in the tender shall submit their application within seven (7) working days from the date of announcement of this tender. No application shall be accepted after the closing date. The application shall be submitted only by hand or by courier to the office of the Team Leader Contracts IV.

 The applicant shall ensure that the minimum requirements for inclusion in the list of approved contractors are met. The requisite supporting documents, confirming compliance with such minimum requirements, shall be submitted to Company along with application. Company, at its sole discretion, may visit applicant’s facilities and/ or may ask further details as deemed necessary for prequalification purpose. The applicant, if found suitable, shall be included in Company’s list of invited bidders. Company’s decision in this regard shall be final and binding to the applicant. The applications, which are incomplete or are not accompanied with necessary supporting documents as requested, shall be disqualified.

SUBMISSION OF APPLICATION

Applicants shall submit their request at the Contracts Teams Building in an envelope labeled as follows:

TENDER FEE, BID BONDS, PERFORMANCE BONDS AND INSURANCE

The applicants are advised to keep in mind that there may be tender fee, bid bonds, performance bonds and insurance requirements. Such details shall be communicated with the qualified bidders at the time of Tender Issue.

TENTATIVE BID ISSUE DATE

The tentative Bid issue date is 19^th August 2017.

CONTRACT DURATION:

Three (3) Years

DOCUMENT LINK (PLS CLICK BELOW)

https://ebusiness.kockw.com/Document?SelectedDocCat=10556